Membership in the Saint Bernard Fanciers of Canada shall be based on the calendar year. Any new member joining after October 1 will have a valid membership for the balance of that year and the next. Many decisions, except Board elections, shall be done through the postal service and/or e-mail voting.
Membership shall be open to all individuals who have not been deprived, suspended, debarred, expelled, or whose membership has been terminated by the CKC discipline committee, or if any similar action has been taken by any other recognized registering body or their recognized Clubs.
There shall be 5 types of memberships as follows:
3.1 Regular Member – Available to all Canadian St. Bernard fanciers, 18 years and older; who have been members for one full year or more. Full voting and office-holding privileges are extended.
3.2 Non-Resident Member – Open to all individuals who do not maintain a permanent residence in Canada. Non-residents shall be entitled to all benefits of Regular members, except office-holding privileges.
3.3 Associate Member – All new members will be considered Associate members for one full year from the time their application is accepted. They shall have rights, privileges and obligations, EXCEPT a vote and office-holding privileges. Associate members shall not have the privilege of filing a complaint against any member in good standing of the SBFC as of October 6, 2012.
3.4 Junior Member – Shall be under 18 years of age. They may attend all meetings but shall not vote and shall not hold office. They will be eligible for all Saint Bernard Fanciers of Canada awards.
3.5 Life Member – Shall be elected by the membership for outstanding contributions to the Saint Bernard Fanciers of Canada. No fees will be required; and they shall retain full-speaking privileges, voting privileges and office holding privileges. Five regular members may propose nominations in writing. The proposal will be published in the first issue of the Newsletter for the membership year. Membership will vote by secret ballot and approval will require a 75% majority vote of the votes received. The candidate does not need to be a Canadian citizen. Resident members of 25 years and over shall be awarded Honorary, resident membership.
4.1 Dues – Members shall be notified via the December newsletter that dues for the upcoming year are payable. Non-payment of dues by February 28 shall require payment of a late penalty of $5.00 in addition to the membership fee. When a change in membership fees and/or late penalty is proposed by the Executive it shall be put to the membership for an online vote. The new fees will be implemented January 1 of the following year. For people living in the same household, all additional memberships shall be half the price of the first membership.
4.2 Application for Membership – Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by this Constitution, By-Laws, and the rules of the Canadian Kennel Club. Accompanying the application, the prospective member shall submit dues payment for the current year.
4.3 Approval of Membership – Applications for membership shall be published in the upcoming newsletter for comment. If, by the time of the following Board meeting, no negative response has been received by the Secretary, the applicant shall be automatically accepted as an Associate Member. Each member must have a copy of the Club By-Laws and Constitution, whether by internet from the web site, or by mailing from the membership chairperson. If a negative response is received about an applicant, copies shall be sent to the Board and the applicant who can defend themselves with an explanation and/or documentation. A copy of the defense is to be sent to the complainant for a final rebuttal. All documentation shall be sent to all Board members, who then have a final vote. A simple majority vote decides the application.
4.4 Rejection of Membership – Any applicant who has been rejected must be provided in writing with a reason for such rejection. The applicant’s money shall be returned.
4.5 Termination of Membership
Membership may be terminated as follows:
In all cases of termination of membership, all outstanding debts and property of the Club shall be paid and/or returned within 30 days to the Club.
An Annual General Meeting will be held in March of every year, online, or teleconference.
Quorum: The quorum for the Annual General Meeting shall consist of 75% of the Board members 20% of the members in good standing.
There shall be five online Board meetings, open to the general membership. All members may participate, but only Board members will have a vote. These shall take place on or about January, May, July, September and November. Other Board Meetings to discuss urgent business may be called at any time at the discretion of the President, or a question put to the Board for a vote. Quorum: Shall consist of 50% of the Executive.
A special issue may be brought to the attention of the membership by a majority vote of the Board, or by a petition signed by 20% of the members, setting forth the reasons for the meeting. A meeting to discuss this issue will be announced, not less than 15 days prior to the meeting. Both the announcement and the meeting shall take place online.
Call to Order
Consideration of Agenda
Meetings will be governed by the common law of procedures of Canada and Robert’s Rules of Order.
The Officers of the Association must be members of the CKC in good standing, and shall include:
The Board must include a minimum of four (4) Directors (and up to six) representing four of the six Regions of Canada (being the Atlantic Provinces, Quebec, Ontario, Prairie Provinces, British Columbia and the Yukon/NWT/Nunavut. Directors must live in the area they represent.
The Executive shall hold office for a period of two years commencing January 1 and ending December 31 of the second year.
The Executive shall appoint a member to fill any vacancy occurring between elections. The only office this does not apply to, is that of the President, which is automatically assumed by the Vice President, whose position is in turn appointed by the Board. The Secretary shall advise the CKC of any change of Board within 30 days.
Unless authorized at any meeting, no officer or member of the Saint Bernard Fanciers of Canada shall receive remuneration for his or her services.
Any member who is suspended, expelled, debarred or deprived, of privileges of the Canadian Kennel Club, or whose membership has been terminated by the CKC discipline committee, or if any similar action has been taken by any other recognized registering body, or their recognized clubs, shall automatically be suspended from the privileges of the Saint Bernard Fanciers of Canada for a like period.
Any member using any one of the Club mediums, and accusing another member of breaking the By-Laws, without following the Club by-laws shall be subject to disciplinary action by the Saint Bernard Fanciers of Canada as according to these by-laws.
The Board or appointed Committee shall ensure that both the complainant and the defendant are treated fairly and in accordance with the rules of natural justice. Should the complaint be sustained after hearing all the evidence and testimony presented by the complainant and defendant, the Board or Committee may by a majority vote of those present, either electronically or by phone conference call or in person, impose an appropriate penalty. The Secretary shall then notify each of the parties of the decision within 30 days of the decision.
Expulsion of a member from the Saint Bernard Fanciers of Canada shall be accomplished at the Annual General Meeting of the Saint Bernard Fanciers of Canada following a proper hearing and upon the recommendation of the Board or Committee being provided as stated in Section 3 of this Article. The President shall read the complaint and report the findings and recommendations of the Board or appointed committee, and shall invite the defendant, if present, to speak on his/her own behalf. Afterwards, an e-mail vote conducted by the election committee consisting of two-thirds (2/3) majority of all eligible voting members in favour of expulsion. Voting by proxy is not permitted
Amendments to the Constitution, the By-Laws, and Breed Standard may be proposed by the Board or by written petition addressed to the Secretary signed by ten members in good standing. Amendments proposed by such petition shall be considered by the Board at the next Board meeting.
The Constitution, By-Laws, and Breed Standard may be amended at any time provided a copy of the proposed amendment has been e-mailed by the Elections Chair to each member in good standing on the date of mailing, accompanied by a ballot on which he/she may indicate his/her choice for or against the action to be taken. Notice with such ballot shall specify a date not more than 2 weeks after the date of mailing by which date the ballots must be returned via e-mail to the Elections Committee to be counted. A two-thirds (2/3) majority vote of those eligible voting members who have voted is required. Voting by proxy is not permitted.
No amendment to the Constitution, By-Laws and Breed Standard shall become effective until the Canadian Kennel Club has approved it.
The Saint Bernard Fanciers of Canada may be dissolved at any time by providing the Canadian Kennel Club, written documentation, signed by at least two-thirds (2/3) of the members of the Saint Bernard Fanciers of Canada who are in favour of this decision. Proxies are not permitted. In the event of the dissolution of the Saint Bernard Fanciers of Canada other than for the purposes of reorganization, whether voluntary or involuntary or by operation of law, none of the property of the Saint Bernard Fanciers of Canada, nor any proceeds thereof, nor any assets of the Saint Bernard Fanciers of Canada shall be distributed to any members of the Saint Bernard Fanciers of Canada but after payment of the debts of the Saint Bernard Fanciers of Canada, its property and assets shall be given to a charitable organization for the benefit of Saint Bernard Fanciers of Canada such organization being selected by the Board of Directors.
The Saint Bernard Fanciers of Canada shall have no borrowing powers.
Constitution of the Saint Fanciers of Canada is ratified on the 2nd day of June, 2008.
Revised: June 1, 2008
Revised: October 6, 2012